The Registration team is here to support you throughout your student journey. We assist full-time and part-time students with services like block registration, self-registration, tuition payments, confirmation of enrolment, student ID cards, and more.
This webpage contains information and how-to guides to support students with registration and related processes. Read on or use the quick links on the right-hand side for more details about registration and other important processes supported by our team.
Registration Process
The registration process varies depending on which program and campus you have been admitted to. For some programs, our team will register students into core required courses (block registration), for other programs students will select and register in courses through Self Service.
Once you accept your Offer of Admission you are an active student and eligible to register in courses.
Based on your program, you will either:
A: Be registered in courses by our Registration team, or
B: Self-register in courses using Self Service for students.
The Types of Registration section provides details on whether you will be block-registered in courses, need to self-register, or follow another registration process, based on the program you are admitted to .
Types of Registration will provide you with more information about whether you will be block-registered in courses or if your program requires you to Self-Register or take another route.
Registration Dates
New and continuing students who are eligible for block registration will be registered into classes as per dates listed below. Students who have applied and been accepted into their program after these dates will be registered into classes within two weeks of confirming their offer.
Types of Registration
For detailed information on apprenticeship registration, dates, fees, and other important details, please see our Apprenticeship website.
There are two types of block registration: fixed block registration and flexible block registration. With each type, our Registration team will complete your course registration for the upcoming year on your behalf. Please note that this does not include any elective courses you may require.
Fixed Block Registration
If you are in one of the following programs, you will be block registered into your courses.
Any changes will need to be approved by your program area:
- Bachelor of Nursing After Degree
- Bachelor of Nursing (excluding electives)
- Emergency Medical Services
- Practical Nurse Diploma (excluding electives)
Flexible Block Registration
If you are in one of the following programs, you will be block registered into your core courses. You will be able to self-register in your electives, as well as change your core course sections (pending availability) in early July. These programs are:
- Administrative Office Professional
- Agriculture and Heavy Equipment Technician
- Agriculture Sciences
- Architectural Animation Technology (Main Campus)
- Automotive Systems
- Bachelor of Agriculture Science
- Bachelor of Criminal Justice
- Bachelor of Ecosystem Management
- Business Administration
- Child and Youth Care
- Civil Engineering Technology
- Computer Information Technology
- Conservation Enforcement – Bachelor of Applied Science (year 3 only)
- Criminal Justice - Corrections (Main Campus)
- Criminal Justice – Policing (Main Campus)
- Culinary Arts
- Digital Communications and Media
- Early Childhood Education (Main Campus)
- Educational Assistant (Main Campus)
- Engineering Design Technology
- Environmental Assessment and Restoration
- Exercise Science
- Interior Design Technology (Main Campus)
- Massage Therapy
- Medical Device Reprocessing
- Medical Office Assistant and Unit Clerk
- Multimedia Production
- Natural Resource Compliance
- Police Cadet Training
- Practical Nurse Refresher
- Pre-Trades Certificates (Carpentry, Pipe Trades, Powerline, Welding)
- Renewable Resource Management
- Therapeutic Recreation – Gerontology (Main Campus)
- Wind Turbine Technician
Some programs allow you to register in your own courses.
Open Studies at Lethbridge Polytechnic offers flexible learning opportunities for students to explore their educational options. It is ideal for those who want to combine different types of study or are undecided about their post-secondary goals. Students can mix post-secondary classes with academic upgrading courses, and can complete courses on a full or part time basis. Open Studies provides opportunities for students who:
- Wish to participate in post-secondary education without committing to a specific program
- Want to sample courses to determine what program may be most interesting
- Are seeking professional development or personal interest courses
- Require additional courses to meet program admission requirements
- Wish to improve high school grades for competitive admission
- Missed the admission deadline for a specific program
- Are returning to school to refresh skills after a break
- Plan to complete courses to transfer to another institution
After submitting an online application for Open Studies, students can register through Self Service (if Self-Registration dates permit).
Students may apply to audit various Lethbridge Polytechnic courses by completing the Application to Audit a Course form. This form must be approved and submitted to the Registrar’s Office no later than the end of the Add/Drop period for the term in which the course is taken.
The Instructor and/or Program Chair may set specific criteria for auditing the course before approving your request.
Students auditing courses must pay all associated fees by the term fee payment deadline outlined in the Academic Schedule. They will receive a grade of AUD and cannot use credits from audited courses towards full-time or part-time status, or their term or program GPA.
Registration Instructions & Information
Self-registration using Self Service
If you wish to add, drop, or change a class, you will log into Self Service for students and select Student Planning under the Academics tab.
For detailed instructions, please watch the video tutorial found in the Self Service Video section.
Registering for Electives
Some programs require you to register for electives. To check if you need to register in an elective, you can:
- Log into Self Service
- Select Student Planning under the Academics tab
- Select My Progress
- If your program requires electives, you will see an Electives section within your program summary as well as a list of eligible courses or course subjects you can register in
For detailed instructions, please watch the video tutorial found in the Self Service Video section.
Special Case Registration
If you are unable to register for a required course, you may submit a Request for Special Case Registration to your program area. Common reasons for this request include needing a course to maintain full-time status for funding, being eligible for graduation in the upcoming term, or needing to complete a course that is currently full.
Please note that submitting a Request for Special Case Registration does not guarantee enrolment in the course. Review may take up to 4 weeks, and you will be notified of the decision via your Lethbridge Polytechnic email.
To complete the request, complete and and submit the form to the Program Assistant within your program.
Withdrawing from Courses
Withdrawing from a course will result in a grade of “W” on your transcript.
The deadline to withdraw from a course is on the last day of the course (prior to exams). It’s important to note that course start/end dates may vary from the standard dates listed on the Important Dates and Deadlines page. The last day to withdraw will be the last day of the specific course you intend to withdraw from. If you remain enrolled in courses after the last day to withdraw, you will be assigned an academic grade for the course(s).
Tuition is not refunded for course withdrawal(s). If you are on student loans, withdrawing from courses may impact your eligibility for future loans
If you withdraw from all courses in a given term you will remain an active student and can continue your studies in the next term. If you do not register in courses for the following term, you will no longer be considered an active student and your program will be closed. If you wish to return for a future term, you can find directions on how to reapply here.
Students who withdraw from all registered courses for two consecutive terms (i.e.: Fall and Winter, or Winter and Summer, etc.) will have their program closed after the second term of withdrawals and will be required to reapply for admission for a future intake. To gain re-entry following two consecutive terms of full course withdrawals students will require the approval of their academic centre Dean.
If you receive an error when trying to register, you can use the info below to troubleshoot:
| Error Message | What it Means | How to Fix it |
|---|---|---|
 | ||
| Campus Not Valid for Registration | Your program record will need to be adjusted by our Registration team. | Contact Registration for support with schedule adjustments |
 | ||
| Pre-requisite Not Met | You do not have the required pre-requisite course needed for registration | Review pre-requisites and register for the pre-requisite first and then take the other class in a future term. If you think you may already have credit for that class from another institution, contact Admissions or submit a Transfer Request |
 The door on the course catalog will indicate if a class is available to all students | ||
| Classes restricted to another program | Some classes may be included in multiple programs however, for scheduling reasons and to ensure that classes with core schedules are able to take classes they need in order, some sections of classes maybe blocked to only students in a certain program. | Review program evaluations to ensure class is needed for program. Review additional sections to see if there are sections not blocked for a specific program. Contact Academic Advising for help planning. If it is a class timing issue, you may be able to request special registration |
 | ||
| Co-requisite | Some classes require an additional class or section to accompany the learning. This could be a lab, or it could be a theory course tied to a practicum | Review the required class and add to the schedule. If you need help with scheduling labs or practicum or the class has been taken out of sync, contact Academic Advising |
 | ||
| Section is Full | Classes are set to have only a select number of students based on class sizes or work involved. | Other sections may be available and can be selected from the drop down. You may also contact Academic Advising for assistance |
 | ||
| Time Conflict | Classes are set at specific times with class bookings. Other classes may also be running at the same time or with a small amount of overlap | Other sections maybe available and can be selected from the drop down. You may also contact Academic Advising for assistance |
Registration Dates and Deadlines
The following dates represent when course additions or changes can be made within an academic term, along with corresponding penalties (if applicable)
| Deadline Type | Deadline of courses 4 days to less than 3 weeks in length | Deadline of Courses 3 Weeks to Less Than 8 Weeks in Length | Deadline of Courses 8 or more Weeks in Length | Refund | Transcript Implications |
|---|---|---|---|---|---|
| Add/Drop | 1st business day of course | 3rd business day of course | 6th business day of course | Full tuition refund of course | No entry on transcript |
| Extended Drop | 2nd business day of course | 7th business day of course | 15th business day of course | Refund of tuition of course less $75 | No entry on transcript |
| Course Withdrawal | Last day of course | Last day of course | Last day of course | No refund of tuition | Grade of “W” (no impact on GPA) |
Note: Courses that are 3 or less days in length will not be eligible for add/drop or extended drop considerations.
The withdrawal deadline will be the last day of the course and no tuition refund will be permitted.
Note: If you wish to withdraw from a class after the extended drop period, you will need to complete a Course Add/Drop/Change of Registration form to and email it to registration@lethpolytech.ca
| Term | Block Registration Starts | Self-Registration Starts |
|---|---|---|
| Fall (Sept-Dec) | May-June (up until start of term) | July |
| Winter (Jan-Apr) | May-June (up until start of term) | July |
| Summer (May-Aug) | N/A | November |
For exact dates on each deadline listed above, please view the Important Dates and Deadlines page.
Program Withdrawal
If you wish to withdraw from Lethbridge Polytechnic, you will need to submit a Program Withdrawal form. If you wish to return to a program at a later date, you will need to reapply.
- If you wish to withdraw from all courses in your current term of studies and all future courses, you will submit the Program Withdrawal form no later than the last day of your current classes.
- If you wish to complete your current term and only withdraw from your future courses, you will submit the Program Withdrawal form and indicate you will be withdrawing at the end of your current term of studies.
Confirmation of Enrolment
A Confirmation of Enrolment (COE) is a letter which provides proof of your current enrolment at Lethbridge Polytechnic. Important note: This document can only be provided when you are currently registered in courses.
A Confirmation of Enrolment is commonly used to access funding through banks and education savings plans. A standard COE includes a student’s name, enrolment dates, program title and class load (full-time/part-time).
You can request a Confirmation of Enrolment through Self Service.
- Select the Confirmation of Enrolment tab on the home page
- Click “Add New Request”
- Complete the request
- Pay the $10.00 processing fee
Confirmation of Enrolments will be uploaded to MyCreds and be available for 150 days after the date of request.
Paying Tuition
Detailed information on the many ways available to pay your tuition and fees can be found here.
Accessing your Lethbridge Polytechnic Email
Once you have applied to Lethbridge Polytechnic, you will be assigned a Lethbridge Polytechnic email address through Office 365. Instructions on how to access your email and change your password will be sent to you via email from our Admissions team.
Our primary method of communication with you will be through your polytechnic email account. It is important to monitor your email as important information will be sent to you from various areas of the institution.
Once you have logged into Office 365, go to Outlook in the Apps section to access your email account. We encourage you to set up Self Service Password Reset by clicking this link or clicking "Password Self Service Registration" in the Office 365 Apps menu, in case you ever forget your password or have trouble signing in.
Please note that your Office 365 email is different than your messages in Canvas.
Details on accessing your Lethbridge Polytechnic email can be found here.